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Site Coordinator

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We are on the lookout for an experienced Site Coordinator to manage administrative tasks and handle daily duties for our bursting office site. We are interested in professionals who are efficient and comfortable with organizing and coordinating administration duties and office procedures. Your role is to create and maintain a pleasant office environment, ensuring high levels of organizational effectiveness, communication, and safety. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. You will work closely with colleagues on the HR and Finance team to ensure smooth and effective workflow processes, task delegation, and ongoing achievement of identified tasks. Interested?

Oversee the organization and management of Wroclaw’s office:

·      Manage incoming inquiries, posts, emails, and requests for information relating to Wroclaw’s office

·      Coordinate the signature and exchange of office documents e.g. manage contract and price negotiations with office vendors, service providers, etc.

·      Liaise with and build effective working relationships and provide high-level customer service with staff and external clients

·      Assist with liaising with the companies’ IT support desk for new and laptop set up, etc.

·      Assist colleagues with office equipment needs

·      Liaise with the property management for matters regarding the tenancy

·      Organize the office layout, track and maintain the process of access to the office, usage of supplies, parking spaces, etc.

·      Assist with travel arrangements, financial payments supporting Finance team, procurement budget monitoring

·      Partner with the HR team to update and maintain office policies when necessary

·      Assist HR team with a team culture – i.e. by organizing monthly burger fiestas and weekly breakfast

·      Ad hoc request for the team and wider business


Have strong experience as an Office Coordinator/Administrator focused on getting things done in a timely manner. The ideal candidate for this job is a resourceful team player, a good problem solver with an eye for detail. You will have an upbeat personality and positive approach, fitting nicely into a dynamic operations team. 

Must have skills

·      At least 3 years of proven experience in a similar position

·      Solid experience with Microsoft Office package

·      Must have a very good grasp of the Polish and English language both verbal and written

·      Ability to work on problems independently and to contribute effectively as a member of a team 

·      Experience working in a global environment with remote resources 

·      Excellent communication and multitasking skills with the ability to prioritize tasks

·      Procurement experience


Solteq is a Nordic industry-independent IT provider and software house that specializes in digital business solutions. Our mission is to simplify the digital world to make a better tomorrow. We are a partner who knows what it takes to win in digital disruption, regardless of our customer’s industry. 

Our over 580 experts, who work in five countries, develop and implement solutions for clients mainly in Nordic countries. Solteq´s team in Wroclaw of about 80 people is a combination of experienced and young talent with a common goal to deliver outstanding customer experiences. Our work culture is based on Nordic values, we use agile methods, and we are working closely together with our Nordic colleagues. We have fun at work.


Some of the benefits below are Naturally paused due to the Pandemic, but we can’t wait to get back to the office and enjoy time together!

·      New Office located in the center of Wrocław, by the railway station 

·      LuxMed and MultiSport Card 

·      Free Snacks, Coffee, and fresh fruits 

·      Tuesday breakfasts 

·      Burger lunch last Monday of the month 

·      Language classes, Massage in the office 

·      A top-notch equipment

·      Parking space for employees 

·      Team events 

·      Trainings & certifications 


Would you like to join a fun and fast-growing company where you can play an important part in shaping its future? Sound interesting? Apply now and get more information and talk to our specialists.\

Please add to your CV below consent:

„I agree to the processing of personal data provided in this document for realising the recruitment process pursuant to the Personal Data Protection Act of 10 May 2018 (Journal of Laws 2018, item 1000) and in agreement with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation)”.

If you like you may add:

„I also consent to the processing of my personal data for the purposes of any future recruitment processes.”


Or, know someone who would be a perfect fit? Let them know!


Piłsudskiego 101
51-152 Wrocław Directions View page


The Solteqians are experts in digital business. We create innovative solutions for our corporate customers to help ordinary people with their lives. 

We operate mainly in the Nordic countries, with over 600 professionals working in six countries. We are constantly expanding and moving into international markets. By joining us you will be able to develop your own skills and move on to new roles if you wish. 

As you are an expert, we trust you will know how to achieve the best possible results in your work. If you are not sure about something, your co-workers will help you out. That’s the way we do things.

Already working at Solteq | Poland?

Let’s recruit together and find your next colleague.


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